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[ 07 ] — ( Vietnam Product Registration Guide )

Vietnam product registration,
cosmetics, health supplements and consumer goods at a glance.

To sell Korean products in Vietnam, each category follows a different route: cosmetics need a product notification (Công bố), health supplements a registered product declaration (Đăng ký bản công bố), and consumer goods a conformity declaration or certification (Hợp quy). Below, WishTree's in-house regulatory team in Ho Chi Minh City summarizes the current rules as of October 2026 — authority, documents, steps, timelines, fees, labeling and common mistakes — for all three.

Updated · 2026-10-22Jump to:A. Cosmetic notification (Công bố mỹ phẩm)B. Health-supplement registration (Thực phẩm bảo vệ sức khỏe)C. Consumer-goods conformity (Hợp quy)
( 01 )

The three routes compared

ItemCosmeticsHealth supplementsConsumer goods
ProcedureProduct notification (Công bố sản phẩm mỹ phẩm)Registered product declaration (Đăng ký bản công bố sản phẩm)Conformity declaration / certification (Công bố / Chứng nhận hợp quy)
AuthorityDrug Administration of Vietnam (DAV) · provincial health authorityVietnam Food Administration (MOH)Bodies designated by the line ministry (MOST, MOIT, etc.)
Statutory time5 working days to flag gaps · 5 working days to issue the number21 working days1 working day to notify import-inspection result (complete file)
Realistic lead time (incl. documents)About 4–8 weeksAbout 2–4 monthsLow risk 1–2 weeks · high risk 4–10 weeks (incl. testing)
State feeVND 500,000 per notificationVND 1,500,000 per productCertification/testing fees per designated body
ValidityNotification number: 5 yearsReceipt remains valid · re-register on name/origin/formula changeCertificate term (typically 3 years) · maintain declaration
Key documentsCFS · LOA · full INCI formula · labelCFS · GMP · test report ≤12 months · efficacy evidenceQCVN test report · conformity certificate · label
2026 changesCircular 34/2025 (online, e-signature) · Decree 37/2026 labeling · new cosmetics decree still in draftDecree 46/2026 & Res. 66.13 suspended by Res. 15/2026 → Decree 15/2018 still applies · ad approval moved to provinces (1 Jul)Law 78/2025 three risk tiers · Decree 37/2026 · Circulars 36/2026-BKHCN, 33/2026-BCT (from 1 Jul)

This guide is general information compiled from published laws and official guidance; it is not legal advice. Vietnamese regulations changed substantially in 2025–2026, so always confirm the latest text and authority guidance before filing. Category-specific requirements are confirmed during a WishTree consultation.

( A )

Cosmetic notification (Công bố mỹ phẩm)

Applies to

All imported cosmetics under the ASEAN definition — skincare, makeup, hair, body, oral care (toothpaste), fragrance

2026 regulatory status

Current: Circular 06/2011/TT-BYT as amended by Circular 34/2025/TT-BYT (in force 18 Aug 2025). Labeling: Decree 37/2026/NĐ-CP (23 Jan 2026). A new cosmetics-management decree reached its second draft in May 2026 but is not yet promulgated — expect mandatory PIF submission and stronger post-market control once issued.

Authority · filing channel

Drug Administration of Vietnam (DAV, Ministry of Health) for imported cosmetics; the provincial health authority (formerly Sở Y tế) for domestic products. Filed online via the National Public Service Portal or the National Single Window (vnsw.gov.vn).

AuthorityDAV (imports) · provincial health authority (domestic)
Statutory time5 working days to flag gaps · 5 working days to issue the number
FeeVND 500,000 per notification form
Validity5 years from issue of the notification number

Documents (imported cosmetics)

  1. Notification form (Phiếu công bố) — one per product; same-formula variants differing only in color or scent may share one form, but hair dyes and perfumes are filed per shade/scent
  2. Certificate of Free Sale (CFS) — issued by the competent authority of the country of manufacture, consular legalized; product and manufacturer names must match the label
  3. Manufacturer's letter of authorization (LOA) — naming the Vietnamese importer/distributor, product names, manufacturer address, scope and liability clause; consular legalized
  4. Full ingredient list — INCI names in descending concentration (under 1 % in any order), botanical names for plant ingredients, species for animal-derived ingredients
  5. Vietnamese entity's business registration with a cosmetics wholesale/retail line, digital signature (chữ ký số) and a VNSW account
  6. Product Information File (PIF) — not filed, but kept at the registered Vietnamese address and produced within 15 days on request (per the draft decree)

Steps

  1. STEP_01
    Ingredient & claim review

    Check against ASEAN prohibited/restricted lists, remove medicinal claims (treat, anti-inflammatory…), fix the product category

    3–5 days
  2. STEP_02
    HQ documents & legalization

    Issue CFS and LOA → apostille / Korean MOFA → Vietnamese Embassy consular legalization → notarized Vietnamese translation

    2–4 weeks
  3. STEP_03
    Prepare & file the notification

    Electronic filing on the DAV portal (one e-copy), fee payment, signed with digital signature

    1–2 days
  4. STEP_04
    Review, supplement, number issued

    Gaps flagged within 5 working days; after supplementation the notification number (Số tiếp nhận) is issued within 5 working days

    5–15 working days
  5. STEP_05
    Import, Vietnamese sub-label, sale

    Declare imports under the number, attach the Vietnamese sub-label (nhãn phụ) before sale, keep the PIF

    per shipping schedule

Labeling (Decree 37/2026 + Circular 06/2011)

  • Mandatory in Vietnamese: product name, responsible organization name/address (importer), country of origin, directions, safety warnings
  • Also required: net content, full INCI ingredients, batch number, manufacturing or expiry date (expiry mandatory if stability < 30 months)
  • Imports use a Vietnamese sub-label that does not cover the original label — attached before sale
  • No wording that implies a medicine or disease treatment (same standard as the advertising rules in Decree 342/2025)

Common mistakes

  • CFS issued for another market (e.g. US export) or with a product name that differs from the label
  • LOA that covers 'all products' generically, or lacks a liability clause / authenticated signature
  • Korean functional claims (whitening, wrinkle improvement) translated literally and rejected as medicinal
  • Business registration without a cosmetics line; no digital signature, delaying filing
  • Formula, size or packaging changed without re-notification

Legal basis

  • Circular 06/2011/TT-BYT (cosmetics management) · Circular 34/2025/TT-BYT (amendment, 18 Aug 2025)
  • Decree 37/2026/NĐ-CP (goods labeling & quality inspection, 23 Jan 2026) — replaces Decrees 43/2017 and 111/2021
  • Circular 41/2023/TT-BTC (fee VND 500,000 per dossier)
  • Decree 342/2025/NĐ-CP (cosmetics advertising, 15 Feb 2026)
( B )

Health-supplement registration (Thực phẩm bảo vệ sức khỏe)

Applies to

Health supplements (TPBVSK) in capsule, tablet, powder or liquid form; medical nutrition foods; foods for special diets; nutrition products for children up to 36 months

2026 regulatory status

Current: Decree 15/2018/NĐ-CP continues to apply. Decree 46/2026 and Resolution 66.13/2026 (issued Jan 2026, abolishing self-declaration in favor of registered conformity declarations) were suspended in full by Resolution 15/2026/NQ-CP (6 Apr 2026) until the amended Food Safety Law takes effect. From 1 Jul 2026 advertising-content confirmation moved to provincial People's Committees.

Authority · filing channel

Vietnam Food Administration (Cục An toàn thực phẩm, Ministry of Health) — delegated by Circular 48/2025/TT-BYT. Filed online via the National Single Window (vnsw.gov.vn) or the MOH public-service portal.

AuthorityVietnam Food Administration (MOH)
Statutory time21 working days from filing
FeeVND 1,500,000 per product per filing
ValidityReceipt (Giấy tiếp nhận) remains valid · re-register on name/origin/formula change

Documents (imported health supplements)

  1. Product declaration (Bản công bố sản phẩm) — statutory form, in Vietnamese
  2. Certificate of Free Sale, Certificate of Exportation or Health Certificate — from the competent authority of the country of origin/export, consular legalized
  3. GMP certificate — manufacturing sites of imported health supplements must hold GMP (or equivalent) since 1 Jul 2019
  4. Food-safety test report — dated within 12 months of filing, from a designated laboratory or an ISO 17025-accredited laboratory
  5. Scientific evidence of efficacy — for the product or the active ingredient (if ingredient evidence is used, daily intake must be ≥ 15 % of the referenced amount)
  6. Labels (original + Vietnamese sub-label draft), manufacturer's authorization where applicable; non-English documents need notarized translation

Steps

  1. STEP_01
    Classification & claim review

    Confirm it is a TPBVSK rather than a supplemented food containing only vitamins/minerals with no health claim (the latter is self-declared)

    1 week
  2. STEP_02
    HQ documents & legalization

    Collect CFS, GMP, test report and efficacy evidence; consular legalization and notarized translation

    3–6 weeks
  3. STEP_03
    Testing in Vietnam (if needed)

    If no test report within 12 months, or parameters are missing, test safety indicators at a designated laboratory

    2–4 weeks
  4. STEP_04
    Online registration & review

    File with the Vietnam Food Administration; 21 working days review, re-review after any supplementation

    21 working days +
  5. STEP_05
    Receipt → import & sale

    After the registration receipt, import under food-safety inspection, attach sub-labels, and obtain provincial advertising confirmation before advertising

    per shipping schedule

Labeling & advertising

  • Label must carry 'Thực phẩm bảo vệ sức khỏe' and the warning 'Thực phẩm này không phải là thuốc và không có tác dụng thay thế thuốc chữa bệnh' (this food is not a medicine and does not replace medicines)
  • Mandatory in Vietnamese: name, ingredients and amounts, directions and dose, target users, storage, responsible organization, origin, batch and expiry
  • Advertising only within registered efficacy, with the warning above (broadcast spots under 15 s may show it as text). Provincial People's Committee confirms ad content from 1 Jul 2026
  • No use of doctors, pharmacists or medical facilities in advertising (Decree 342/2025)

Common mistakes

  • Copying Korean 'health functional food' claims as efficacy — Vietnam requires separate scientific evidence
  • Test report older than 12 months or from a lab outside its ISO 17025 scope
  • Missing site GMP certificate (Korean GMP, HACCP or ISO 22000 alone may not suffice — check in advance)
  • Assuming self-declaration is already abolished because of Decree 46/2026 news — it is suspended; Decree 15/2018 procedures remain valid
  • Running live-commerce or SNS ads without provincial advertising confirmation

Legal basis

  • Decree 15/2018/NĐ-CP Articles 7–8 (registration dossier, procedure, 21 working days) — currently applied
  • Circular 48/2025/TT-BYT (delegation to the Vietnam Food Administration)
  • Decree 46/2026/NĐ-CP · Resolution 66.13/2026/NQ-CP (new regime) — suspended by Resolution 15/2026/NQ-CP (6 Apr 2026)
  • Resolution 21/2026/NQ-CP (ad confirmation to provinces, 1 Jul 2026) · Decree 342/2025/NĐ-CP (advertising content)
( C )

Consumer-goods conformity (Hợp quy)

Applies to

Household electrical appliances, toys, textiles and garments, household chemicals, lighting, IT and radio equipment — general goods that are not food, cosmetics or medicines

2026 regulatory status

New regime from 1 Jul 2026: Law 78/2025/QH15 abolishes the old 'group 1 / group 2' split in favor of low / medium / high risk tiers. Decree 37/2026/NĐ-CP (labeling, import quality inspection) and the ministry risk lists — Circular 36/2026/TT-BKHCN (MOST), 33/2026/TT-BCT (MOIT) and others — took effect the same day. Conformity certificates obtained before then remain valid until expiry.

Authority · filing channel

Certification and testing bodies designated by the line ministry (Ministry of Science and Technology, Ministry of Industry and Trade, Ministry of Health, Ministry of Agriculture and Environment…). Import state quality inspection is filed with the ministry's designated inspection agency (in Ho Chi Minh City, the regional standards-metrology-quality office and equivalents).

AuthorityDesignated bodies of the line ministry
Statutory timeImport-inspection result 1 working day (complete file) · 7 working days to supplement · 5 working days to fix labels
FeeCertification/testing fees quoted by the designated body
ValidityCertificate term (typically 3 years, method 5 — factory audit + samples) · method 7 is per lot

Documents (by risk tier)

  1. Common: Vietnamese entity's business registration, product specification and photos, original label and Vietnamese sub-label draft, invoice and packing list
  2. Low risk: declaration of applied standard (Công bố tiêu chuẩn áp dụng) — manufacturer's technical standard or TCVN/international standard, plus labeling compliance
  3. Medium risk: QCVN test report from an accredited laboratory → conformity declaration (Công bố hợp quy) based on self-assessment or an accredited certification body
  4. High risk: conformity certificate (Giấy chứng nhận hợp quy) from a designated body + CR mark → registration for state quality inspection at import
  5. QCVN examples: appliances QCVN 4:2009/BKHCN, toys QCVN 3:2019/BKHCN, textile formaldehyde/azo QCVN 01:2017/BCT, paints QCVN 08:2020/BCT, tissue paper QCVN 09:2015/BCT, 2.4 GHz Wi-Fi QCVN 54:2020/BTTTT

Steps

  1. STEP_01
    HS code & risk tier

    Match the HS code against the ministry lists (Circular 36/2026-BKHCN, 33/2026-BCT…) to fix the tier and applicable QCVN

    2–3 days
  2. STEP_02
    Testing & certification

    Sample testing at an accredited (medium) or designated (high) laboratory; high-risk goods certified by a designated body (method 5: factory audit + samples, method 7: per lot)

    2–6 weeks
  3. STEP_03
    Conformity declaration & CR mark

    File the declaration (certification results can be omitted when linked in the national database), add the CR mark and conformity details to the label

    1–2 weeks
  4. STEP_04
    State quality inspection at import (high risk)

    Submit the inspection registration + certificate + label photos → result within 1 working day when complete. Goods arriving without a certificate are held in bond until certified

    1–5 working days
  5. STEP_05
    Clearance, sub-label, distribution

    Clear customs on the inspection notice, attach Vietnamese sub-labels, follow the traceability roadmap (QR / digital passport) for high-risk goods

    per shipping schedule

Labeling (Decree 37/2026)

  • Mandatory in Vietnamese: product name, responsible organization name/address, origin, plus the category items in Appendix I (ratings, capacity, material, shelf life…)
  • Imports may attach the Vietnamese sub-label after clearance and before distribution — but the sub-label draft is submitted at import inspection
  • Certified goods carry the CR mark (Decree 22/2026) — only after certification by a designated body
  • High-risk goods must provide traceability information (barcode / QR) under the ministry roadmap

Common mistakes

  • Deciding from the old 'group 2' lists (e.g. Circular 41/2023-BCT) — repealed from 1 Jul 2026; check the new risk lists
  • Treating a Korean KC certificate as Vietnamese conformity — designated-body certification or QCVN testing is still required
  • Shipping high-risk goods without a certificate, incurring bonded storage and delays
  • Printing the CR mark before certification
  • Skipping labeling because the product is low risk — Decree 37/2026 Vietnamese labeling applies to every category

Legal basis

  • Law 78/2025/QH15 (amended Law on Product and Goods Quality, three risk tiers)
  • Decree 37/2026/NĐ-CP (labeling, import quality inspection Art. 83) · Decree 22/2026/NĐ-CP (standards, technical regulations, CR mark)
  • Circulars 36/2026/TT-BKHCN · 33/2026/TT-BCT · 14/2026/TT-BKHCN (assessment methods) — from 1 Jul 2026
( 05 )

What all three routes need

01

A Vietnamese entity or responsible importer

Notifications and registrations can only be filed by a Vietnamese legal entity. WishTree's entity (CÔNG TY TNHH WT VIETNAM) can act as importer and filer, or we support setting up your own.

02

Legalization and notarized translation

Foreign documents (CFS, LOA, GMP…) go through apostille / Korean MOFA → Vietnamese Embassy consular legalization → notarized Vietnamese translation. Budget 2–4 weeks.

03

Digital signature and portal accounts

Most filings are now online (National Single Window vnsw.gov.vn, public-service portals), so the Vietnamese entity needs a digital signature (chữ ký số) and portal accounts first.

04

Label and advertising designed up front

Product name, ingredients and claims in the dossier must match labels and advertising 1:1. Live-commerce and KOL content fall under the advertising rules (Decree 342/2025) too.

( 06 )

Registration FAQ

Statutory review is 5 working days to flag gaps and 5 working days to issue the number; the state fee is VND 500,000 per notification form. In practice CFS/LOA legalization and translation take most of the time, so 4–8 weeks from document preparation to the notification number is typical. The number is valid for 5 years.
Decree 46/2026 and Resolution 66.13/2026 were issued in January 2026 but suspended by Resolution 15/2026 (6 Apr 2026) until the amended Food Safety Law takes effect, so registration with the Vietnam Food Administration under Decree 15/2018 still applies: 21 working days, VND 1,500,000 per product, with CFS, GMP, a test report within 12 months and efficacy evidence.
No. From 1 Jul 2026 goods are managed in three risk tiers. Low risk needs a declaration of applied standard and Vietnamese labeling; medium risk needs QCVN testing and a conformity declaration; high risk (appliances, cables, toys, radio equipment…) needs designated-body certification and state quality inspection at import. We check the HS code against the ministry lists first.
No. Korean approvals help with CFS issuance and credibility, but Vietnam requires its own notification, registration or conformity certification. Some document requirements (e.g. CFS) can be eased under agreements such as the CPTPP, which we check per category.
Yes. Registration can be commissioned alone, and WishTree's Vietnamese entity can act as importer and filer so that content, live commerce and distribution can follow with the same team.
( Related services )

Related services

WishTree's own in-house regulatory team runs the dossier, filing, import and distribution directly.

01Vietnam Product Licensing & RegistrationVietnam licensing (notification/registration) for Korean products — cosmetic notification (DAV), health-food registration, ingredient analysis, government filing and query responses, handled directly by WTVIETNAM's in-house regulatory affairs team and connected to import and distribution.→02Vietnam Market Entry & Cross-borderVietnam market entry for Korean companies — subsidiary setup (entity, office, staff, operations) or cross-border entry (licensing, sales agency, marketing, video production, inventory) consulted and set up to fit the company.→03Offline Retail PlacementOffline distribution in Vietnam — brand pop-ups, product sales and test live streams in WishTree's three own stores in Ho Chi Minh City (District 1, Thu Duc, District 7), plus placement support in cosmetics chains such as Hasaki, Lam Thao, Guardian and Beauty Box and in hypermarkets.→

Legal references & sources

  1. Thông tư 34/2025/TT-BYT (sửa đổi Thông tư 06/2011/TT-BYT về quản lý mỹ phẩm, hiệu lực 18/08/2025)
  2. Văn bản hợp nhất 09/VBHN-BYT 2025 — Thông tư quy định quản lý mỹ phẩm
  3. Dự thảo Nghị định quy định về quản lý mỹ phẩm (bản 13/05/2026) — chưa ban hành
  4. Nghị định 37/2026/NĐ-CP về nhãn hàng hóa & kiểm tra chất lượng (thay thế NĐ 43/2017, 111/2021)
  5. Thông tư 41/2023/TT-BTC — phí thẩm định công bố mỹ phẩm 500.000đ/hồ sơ
  6. Nghị định 15/2018/NĐ-CP — đăng ký bản công bố thực phẩm bảo vệ sức khỏe (Điều 7, 8)
  7. Nghị định 46/2026/NĐ-CP & Nghị quyết 66.13/2026/NQ-CP — khung ATTP mới (đang tạm ngưng)
  8. Nghị quyết 15/2026/NQ-CP (06/04/2026) — tạm ngưng NĐ 46 & NQ 66.13, tiếp tục áp dụng NĐ 15/2018
  9. Thông tư 48/2025/TT-BYT — phân cấp thủ tục ATTP về Cục An toàn thực phẩm
  10. Xác nhận nội dung quảng cáo TPBVSK chuyển về UBND cấp tỉnh từ 01/07/2026 (NQ 21/2026/NQ-CP)
  11. Nghị định 342/2025/NĐ-CP — quảng cáo mỹ phẩm, thực phẩm từ 15/02/2026
  12. Luật 78/2025/QH15 sửa đổi Luật Chất lượng sản phẩm, hàng hóa — phân loại theo mức độ rủi ro
  13. Thông tư 36/2026/TT-BKHCN — danh mục hàng hóa rủi ro trung bình/cao (Bộ KH&CN), hiệu lực 01/07/2026
  14. Thông tư 33/2026/TT-BCT — danh mục hàng hóa rủi ro trung bình/cao (Bộ Công Thương), hiệu lực 01/07/2026
  15. Thủ tục kiểm tra chất lượng hàng nhập khẩu rủi ro cao theo NĐ 37/2026 (Điều 83)
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